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Santa Monica has released a catalog of its enterprise systems. 
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Santa Monica has released a catalog of its enterprise systems. 
            
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Approved on October 11, 2015, SB 272 adds a section to the California 
199
Approved on October 11, 2015, SB 272 adds a section to the California 
            
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Public Records Act requiring local agencies to create a catalog of 
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Public Records Act requiring local agencies to create a catalog of 
            
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Enterprise Systems by July 1, 2016 with annual 
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Enterprise Systems by July 1, 2016 with annual 
            
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updates.\r\n\r\nEnterprise System is defined as: \r\n\r\n- A software 
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updates.\r\n\r\nEnterprise System is defined as: \r\n\r\n- A software 
            
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application or computer system that collects, stores, exchanges and 
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application or computer system that collects, stores, exchanges and 
            
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analyzes information that the agency uses that is both of the 
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analyzes information that the agency uses that is both of the 
            
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following:\r\n\r\n- A multi-departmental system or a system that 
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following:\r\n\r\n- A multi-departmental system or a system that 
            
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contains information collected about the public.\r\n\r\n- A system 
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contains information collected about the public.\r\n\r\n- A system 
            
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that serves as an original source of data within an agency.\r\n\r\nAn 
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that serves as an original source of data within an agency.\r\n\r\nAn 
            
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Enterprise System does not include any of the following:\r\n- 
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Enterprise System does not include any of the following:\r\n- 
            
209
Information Technology security systems, including firewalls and other 
209
Information Technology security systems, including firewalls and other 
            
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cybersecurity systems.\r\n- Physical access control systems, employee 
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cybersecurity systems.\r\n- Physical access control systems, employee 
            
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identification management systems, video monitoring and other physical 
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identification management systems, video monitoring and other physical 
            
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control systems.\r\n- Infrastructure and mechanical control systems, 
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control systems.\r\n- Infrastructure and mechanical control systems, 
            
213
including those that control or manage street lights, electrical, 
213
including those that control or manage street lights, electrical, 
            
214
natural gas or water or sewer functions.\r\n- Systems related to 911 
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natural gas or water or sewer functions.\r\n- Systems related to 911 
            
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dispatch and operation or emergency services.\r\n- Systems that would 
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dispatch and operation or emergency services.\r\n- Systems that would 
            
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be restricted from disclosure by Section 6254.19.\r\n- The specific 
216
be restricted from disclosure by Section 6254.19.\r\n- The specific 
            
217
records that the information technology system collects, stores, 
217
records that the information technology system collects, stores, 
            
218
exchanges or analyzes.\r\n\r\nException\r\nIf the public interest 
218
exchanges or analyzes.\r\n\r\nException\r\nIf the public interest 
            
219
served by not disclosing the information described clearly outweighs 
219
served by not disclosing the information described clearly outweighs 
            
220
the public interest served by disclosure, the local agency may 
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the public interest served by disclosure, the local agency may 
            
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instead\r\nprovide a system name, brief title or identifier of the 
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instead\r\nprovide a system name, brief title or identifier of the 
            
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system.",
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